Simple Lead Management for Small Businesses
How to Capture Leads Without a CRM
Learn / Lead Management
Quick Answer
Use LeadDuo to capture form submissions, get instant alerts, score leads with AI, and track them in LeadInbox—all without CRM complexity or cost. Perfect for solopreneurs and small teams.
Why Most Small Businesses Don't Need a CRM
CRMs like Salesforce and HubSpot are built for enterprise sales teams with complex pipelines. But if you're a contractor, real estate agent, or small business owner, you don't need:
❌ Complex deal stages and pipeline management
❌ Team collaboration features for 50+ salespeople
❌ Custom fields, workflows, and automation rules
❌ $50-200/month per user pricing
❌ Hours of training to learn the system
You just need to know when a lead comes in, who they are, and how to respond fast.
The No-CRM Lead System
Here's how to manage leads without CRM complexity:
Capture Leads from Your Website
Connect your website form to LeadDuo. Every submission is automatically captured.
- ✓Works with any HTML form (no redesign needed)
- ✓Captures all form fields + analytics (source, device, location)
- ✓Stores unlimited leads (no database required)
Get Instant Alerts
Receive SMS + email alerts within 60 seconds of form submission.
- ✓Never miss a lead (even when away from computer)
- ✓Email alerts are free and unlimited
- ✓SMS alerts start at $5 for 100 notifications
Score Leads with AI
AI automatically scores every lead 0-100 based on intent and urgency.
- ✓See which leads to prioritize (65+ = respond immediately)
- ✓Saves hours of manual qualification
- ✓AI Starter pack: $15/mo for 200 credits
Organize in LeadInbox
All your leads in one place—sorted by score, date, or status.
- ✓Filter by status (New, Notified, Qualified)
- ✓Sort by AI score (highest first)
- ✓One-click actions: Call, Text, Email
Track Conversions (Optional)
Use LeadFunnel to see where leads convert or drop off.
- ✓Visual funnel: Inquiry → Qualified → Closed
- ✓Conversion rates at each stage
- ✓No complex setup—just update lead status
LeadDuo vs Traditional CRM
| Traditional CRM | LeadDuo | |
|---|---|---|
| Setup Time | 2-4 weeks (training, customization) | 2 minutes (copy form endpoint) |
| Monthly Cost | $50-200 per user | $0-39 (most features on free plan) |
| Instant Alerts | ❌ Not included (need Zapier) | ✅ Built-in (SMS + email) |
| AI Lead Scoring | ❌ Enterprise only ($200+/mo) | ✅ $15/mo (200 credits) |
| Learning Curve | High (hours of training) | Low (works immediately) |
| Best For | Large sales teams (10+ people) | Solopreneurs & small teams (1-5 people) |
Who This Works For
Contractors
Get quote requests → AI scores urgency → Call high-score leads first → Close more jobs.
Real Estate Agents
Capture buyer inquiries → Get SMS alerts → Respond within 5 minutes → Beat competitors.
Consultants
Collect demo requests → AI qualifies budget → Focus on serious leads → Save time.
Course Creators
Capture student inquiries → Track conversions → See which pages convert best → Optimize funnel.
Common Questions
❓ What if I already use a CRM?
LeadDuo integrates with CRMs via webhooks (Growth plan). Use LeadDuo for instant alerts and AI scoring, then sync to your CRM for long-term tracking.
❓ Can I export my leads?
Yes! Export to CSV anytime (Starter plan and above). Import into spreadsheets or other tools.
❓ How do I track follow-ups?
Use lead status tags (New → Contacted → Qualified → Closed). Filter by status to see who needs follow-up.
❓ What if I grow and need a CRM later?
Export your leads to CSV and import into any CRM. Or keep using LeadDuo—Agency plan supports unlimited team members.
❓ Can I see where leads came from?
Yes! Every lead includes source tracking (Google Ads, Facebook, referrer URL, UTM params, device, location).