Commercial Cleaning Proposal Template (2026)

This template is built for cleaning businesses bidding on:

• Office buildings — single or multi-floor, 1k–50k+ sq ft
• Medical / dental offices — sanitization-grade scope
• Retail and showrooms — floor care + glass-heavy
• Warehouses and light industrial — dock areas, break rooms, restrooms

If you're bidding on residential or Airbnb turnovers, see our Airbnb Turnover Checklist instead.

Benchmarks vary by region, daypart, scope, and occupancy. Use the table above as a starting point; adjust ±20–40% for high-cost markets (SF, NYC, Boston) vs. smaller metros.

Three variables that justify higher pricing:

• Occupancy: A 5,000 sq ft office with 50 staff needs more restroom cycles, trash pulls, and breakroom attention than the same space with 10 staff. Price accordingly.
• Cleaning level: "Light janitorial" (trash + vacuum) is bottom of the range. Medical-grade sanitization, OSHA-compliant protocols, or post-construction cleanup pushes to the top or beyond.
• Frequency discount: 5x/week contracts earn a 10–15% per-visit discount vs. 2x/week. The volume makes up for it — but never discount below your loaded cost.

Monthly Price = Sq Ft × Per-Visit Rate × Visits per Month

Worked example:

• Building: 5,000 sq ft medium office
• Rate: $0.12 / sq ft (mid-range for medium office)
• Frequency: 3x / week = 12 visits / month
• Monthly price: 5,000 × $0.12 × 12 = $7,200/mo

This formula gives you the baseline. Adjust up for add-ons, medical-grade scope, or high-occupancy buildings. Adjust down slightly for multi-year commitments or bundled properties.

Subject: [Your Company] — Cleaning Proposal for [Client Name]

Hi [Contact Name],

Thank you for meeting with us on [Date] and walking us through your space at [Address]. We noticed [specific observation, e.g. 'high foot traffic in the lobby' or 'restrooms that need twice-daily sanitization'], and we've tailored this proposal to address exactly that.

A few things that set us apart:

• Weekly walkthrough + photo checklist — we QA every site, every week.
• Single point of contact — your account manager handles scheduling, issues, and check-ins.
• 24-hour issue response — report a problem, we address it next business day or sooner.
• Inspection cadence — monthly supervisor walkthrough with you to review scope and satisfaction.

Below you'll find our recommended scope of work and pricing options. Certificates of General Liability ($[X]M) and Workers' Compensation are attached.

We'd love to earn your business. Happy to hop on a quick call if you have questions.

Best,
[Your Name]
[Your Company]
[Phone] | [Email]

Include these as separate line items in your proposal. They support your Good/Better/Best tiers and increase average contract value.