What you'll get from this guide
- Copy-paste janitorial bid format with scope, pricing, and terms
- SMS follow-up script for 48-hour check-in
- 2026 pricing reference by building type
- Day porter add-on table included
Download the Janitorial Bid Template
Get the formatted PDF worksheet you can fill and send for office, retail, medical, and mixed-use janitorial contracts.
Disclaimer
This template is provided for general informational purposes only. Legal, tax, and regulatory requirements vary by business and jurisdiction, so you are responsible for reviewing and adapting it before use. LeadDuo makes no warranties and is not liable for outcomes resulting from use of this template.
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Standard Janitorial Bid (Copy and Paste)
JANITORIAL SERVICES BID
[Your Business Name]
[Phone] | [Email] | [Website] | [License/Insurance #]
Prepared for: [Company Name] | [Contact Name]
Property address: [Address]
Bid date: [Date]
Proposed start date: [Date or "Upon contract execution"]
Bid valid until: [Date - typically 30 days]
Scope of Work
Nightly Services (Mon-Fri):
- Empty and reline all trash and recycling receptacles
- Vacuum all carpeted areas
- Dust mop and wet mop all hard surface floors
- Clean and sanitize all restrooms (toilets, urinals, sinks, mirrors, floors, restock paper goods)
- Wipe down reception desk, workstations, and common area surfaces
- Clean break room (counters, sink, exterior of appliances, floors, wipe tables)
- Spot clean interior glass, partitions, and door handles
- Remove trash to designated collection area
Weekly Services:
- Vacuum upholstered furniture
- Wipe all door handles, light switches, and push plates
- Dust window sills, blinds, and horizontal surfaces
- Clean interior glass and partitions (full clean)
- Damp wipe baseboards
Monthly Services:
- High dusting (ceiling vents, tops of cabinets, light fixtures)
- Detail clean break room appliances (exterior)
- Inspect and report any maintenance issues
Not Included in This Scope
- Exterior window washing
- Carpet deep cleaning or shampooing
- Floor stripping, waxing, or refinishing
- Kitchen appliance interior cleaning
- Supply restocking beyond restroom paper goods
- [Add any other exclusions relevant to this property]
Pricing
| Service | Frequency | Monthly Price |
|---|---|---|
| Nightly janitorial service | Mon-Fri ([X] visits/month) | $[price] |
| Restroom supplies (paper goods) | Included | $0 |
| Weekly detail services | Included in nightly rate | $0 |
| Monthly high dusting + detail | 1x/month | $[price] |
| [Additional service] | [Frequency] | $[price] |
| **Monthly Total** | **$[amount]** | |
| **Annual Total (12 months)** | **$[amount]** |
Pricing based on approximately [X,XXX] sq ft of cleanable space. Rate: $[0.XX]/sq ft/month.
Want this running automatically?
ServiceHub automates follow-ups, reminders, and booking confirmations so nothing falls through the cracks.
About [Your Business Name]
[Business name] has provided commercial janitorial services since [year]. We serve [X] commercial accounts across [city/region], including [notable client types or industries if applicable].
All services include:
- [X] full-time cleaning staff, background checked
- Fully insured - General Liability $[X]M, Workers Comp current
- Digital checklist completion with timestamped photo documentation after every visit
- Client portal access - verify any visit's proof of service at any time
- Dedicated point of contact for issues and requests
Terms and Conditions
- Contract length: [Month-to-month / 12-month / 24-month]
- Billing: Monthly invoice, due Net [15/30] days from invoice date
- Cancellation: [30/60] days written notice required
- Missed visits: If a scheduled visit is missed due to our error, we will complete a make-good visit within [48] hours at no charge
- Changes to scope: Any additions or reductions to scope require written agreement and will adjust the monthly rate accordingly
- Price adjustment: Rate is fixed for [12 months / contract term]. Annual CPI adjustment of up to [3%] may apply at renewal
Acceptance Block
To accept this bid:
Sign below and return by [date], or reply to this email with written acceptance.
Accepted by: _______________________
Name/Title: _______________________
Date: _______________________
[Your Name] | [Title]
[Business Name] | [Phone] | [Email]
SMS Follow-Up Script (Send 48 Hours After Bid)
Hi [Name], this is [Your Name] from [Business]. I sent over the janitorial bid for [property] on [day] and wanted to make sure you received it and see if you have any questions on the scope or pricing. Happy to adjust anything or set up a quick call.
Pricing Reference (2026)
| Building Type | Low | Average | High |
|---|---|---|---|
| Office (light traffic) | $0.07/sq ft | $0.11/sq ft | $0.18/sq ft |
| Medical / dental | $0.12/sq ft | $0.18/sq ft | $0.28/sq ft |
| Retail store | $0.08/sq ft | $0.13/sq ft | $0.20/sq ft |
| School / educational | $0.09/sq ft | $0.14/sq ft | $0.22/sq ft |
| Warehouse / industrial | $0.04/sq ft | $0.07/sq ft | $0.12/sq ft |
| Restaurant | $0.15/sq ft | $0.22/sq ft | $0.35/sq ft |
| Government / municipal | $0.10/sq ft | $0.16/sq ft | $0.25/sq ft |
Minimum recommended contract: $800-$1,000/month. Below that the per-account management overhead erodes margin regardless of rate. Full pricing guide: [How to Write a Janitorial Bid (2026) ->]
Day Porter / Daytime Services Add-On
| Service | Hours | Days | Monthly Price |
|---|---|---|---|
| Day porter - lobby and restroom checks | [X] hrs/day | Mon-Fri | $[price] |
| Daytime restroom restocking | [X] visits/day | Mon-Fri | $[price] |
| Daytime trash removal | [X] visits/day | Mon-Fri | $[price] |
Day porter services billed separately from nightly contract.
Tips for Submitting Winning Bids
Do a site walk first
For contracts over $1,000/month, walk the space before submitting. You measure accurately, spot scope complexity, and meet the decision-maker.
Show your proof-of-service process
If you document visits with digital checklists and photos, say so in both your About and Terms sections. It removes the biggest trust objection early.
Send the same day
Same-day or next-morning bids show urgency and professionalism while your walkthrough is still fresh.
Set a bid expiry
A 30-day validity window creates a soft deadline without pressure.
Follow up once at 48 hours
One short check-in asking if they have questions closes more contracts than over-editing the bid layout.
Automate Bid Tracking and Follow-Up with ServiceHub
When you are bidding 10-15 commercial accounts per month, manually tracking which bids are pending, which need follow-up, and which have gone cold becomes its own job.
- Generate line-item janitorial bids from saved pricing and scope blocks
- Send bids by email or SMS directly from the platform
- Automatic follow-up reminders fire if a bid goes unanswered after 24-48 hours
- Track when a client views a bid but does not respond
- Once won, every visit is documented with digital checklists and timestamped photos in a shareable Proof Pack