What you'll get from this guide
- Recurring carpet cleaning agreement for quarterly, bi-annual, annual, or commercial service
- Contract language for pricing, access, rescheduling, guarantee, and liability
- Commercial addendum for after-hours access, site contact, and consolidated invoicing
- ServiceHub hook for storing signed terms and tying visits back to the agreement
Download the Carpet Cleaning Contract Template
Get the printable agreement with residential terms, commercial addendum, pricing table, and authorization block.
Disclaimer
This template is provided for general informational purposes only. Legal, tax, and regulatory requirements vary by business and jurisdiction, so you are responsible for reviewing and adapting it before use. LeadDuo makes no warranties and is not liable for outcomes resulting from use of this template.
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When to Use This Contract
- A client is booking recurring carpet service every quarter, every 6 months, or annually.
- A commercial client wants regular maintenance for office, retail, or rental property floors.
- A client is prepaying or committing to a multi-visit package.
- You are converting a successful one-time carpet clean into an ongoing relationship.
For a one-time job, a signed quote or work order is usually enough. Use a contract when the relationship, scope, and pricing need to stay consistent over time.
Header Fields
| Field | What to Enter |
|---|---|
| Service provider | [Your Company Name] | [Address] | [Phone] | [Email] | [Website] |
| Client | [Client Name] | [Service Address] | [Phone] | [Email] |
| Agreement date | [Date] |
| Contract term | [Month-to-month / 6 months / 12 months] |
Copy-Paste Contract Template
CARPET CLEANING SERVICE AGREEMENT
This agreement is entered into on [Date] between [Company Name] ("Service Provider") and [Client Name] ("Client") for carpet cleaning services at [Service Address].
1. Services. Service Provider will perform [Hot water extraction / Dry cleaning / Encapsulation] for the following areas: [Living room, bedrooms, hallway, stairs, office, other]. Areas excluded: [List excluded areas]. Frequency: [Quarterly / Every 6 months / Annual / Custom]. Estimated duration per visit: [X] hours. Included add-ons: [List or None].
2. Pricing and billing. Per-visit fee: $[___]. First-visit deep-clean fee (if different): $[___]. Add-ons: pet odor/urine treatment $[___] per room; protector application $[___] per room; stain treatment $[___] per stain; furniture moving $[___] per piece. Billing method: [Invoice per visit / Auto-billed card on file]. Payment due: [At time of service / Net 7 / Net 15]. Pricing is fixed for the initial term and may be adjusted at renewal with [30] days written notice.
3. Scheduling and access. Service windows: [Insert agreed windows]. Client will provide access to all included areas, secure pets, and move fragile valuables before each visit. If access is unavailable with less than [24] hours notice, a lockout fee of $[X] applies.
4. Cancellation and rescheduling. [48] hours notice is required to cancel or reschedule without charge. Less than [48] hours notice: [50%] of visit fee. Less than [24] hours notice or same-day cancellation: 100% of visit fee. Either party may terminate with [14] days written notice. Optional early termination fee: $[X].
5. Service guarantee. Client must report concerns within [24] hours of service. Service Provider will return to re-clean the affected areas at no additional charge. Complete stain removal is not guaranteed where pre-existing damage, set stains, or prior improper cleaning methods limit results.
6. Liability. Service Provider carries $[X]M general liability insurance. Damage claims must be reported in writing within [48] hours. Liability is limited to the cost of the affected service visit. Client must disclose pre-existing damage and manufacturer restrictions before work begins.
7. Authorization. By signing below, both parties agree to the terms of this carpet cleaning service agreement.
Commercial Addendum
| Commercial Term | Recommended Language |
|---|---|
| Access credentials | Client provides key, fob, or alarm instructions. Credentials are stored securely and returned on termination. |
| After-hours service | Client confirms alarm procedures, emergency contact, and access rules for non-business-hour visits. |
| Consolidated invoicing | Monthly invoice covering prior calendar month visits, due Net 15 or Net 30. |
| Primary contact | [Site supervisor name and phone] for scheduling, access, and quality issues. |
Best Practice
The strongest moment to introduce a recurring contract is immediately after a successful first clean. Satisfaction is highest, the client has seen the result, and the step from one-time service to recurring agreement feels natural.
?FAQ
Do I need a contract for a one-time carpet clean?▼
Can I use a digital signature?▼
What if the client adds rooms mid-contract?▼
Use the Contract as the Operational Source of Truth
The contract should not live in a folder and be forgotten. It should drive what gets scheduled, what the technician sees, and what the client can verify later.
- Store accepted terms and keep the agreement linked to the client record
- Turn contract scope, timing, and billing rules into recurring service plan logic
- Send a Proof Pack after each visit with timestamps, checklist completion, and photos
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