What you’ll get from this guide
- Residential quote template with room-based line items and add-ons
- Short SMS version for fast follow-up and easier approvals
- Commercial carpet quote table with sq ft pricing and after-hours premium
Download the Carpet Cleaning Quote Template
Get the formatted worksheet with residential quote layout, commercial quote table, SMS quick quote block, and pricing reference page.
Disclaimer
This template is provided for general informational purposes only. Legal, tax, and regulatory requirements vary by business and jurisdiction, so you are responsible for reviewing and adapting it before use. LeadDuo makes no warranties and is not liable for outcomes resulting from use of this template.
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Open Invoice Generator →What This Template Includes
- Residential room-by-room quote with subtotal, tax, and total blocks
- Common upsell line items like pet treatment, Scotchgard, stairs, and furniture moving
- Commercial sq ft quote layout for offices, lobbies, and after-hours work
- A short text-message version you can send within minutes of the inquiry
Copy-Paste Residential Quote
CARPET CLEANING QUOTE
[Your Business Name]
[Phone] | [Email] | [Website]
Prepared for: [Customer Name]
Property address: [Address]
Quote date: [Date]
Service date: [Date or "To be scheduled"]
Residential Services
| Service | Area / Details | Price |
|---|---|---|
| Carpet cleaning – living room | Hot water extraction, ~[sq ft] sq ft | $[price] |
| Carpet cleaning – master bedroom | Hot water extraction, ~[sq ft] sq ft | $[price] |
| Carpet cleaning – bedroom 2 | Hot water extraction, ~[sq ft] sq ft | $[price] |
| Stairs | [X] steps | $[price] |
| Pet odor / urine treatment | [Room name] | $[price] |
| Scotchgard protector | [X] rooms | $[price] |
| Heavy stain treatment | [Description] | $[price] |
| Furniture moving | [X] pieces | $[price] |
| Subtotal | $[amount] | |
| Tax ([X]%) | $[amount] | |
| Total | $[amount] |
Copy-Paste SMS Version
Hi [Name], thanks for reaching out!
Here's your carpet cleaning quote for [address]:
- Living room: $[price]
- Master bedroom: $[price]
- Bedroom 2: $[price]
- Stairs ([X] steps): $[price]
- Pet treatment: $[price]
Total: $[amount] (tax included)
This includes hot water extraction and pre-treatment of traffic areas. Typical dry time is 2–4 hours.
To book, just reply "yes" and I'll send you available dates.
[Your Name] | [Business Name] | [Phone]
Pricing Reference (2026)
| Service | Low | Average | High |
|---|---|---|---|
| Per room (HWE) | $35 | $50 | $80 |
| Per sq ft (residential) | $0.20 | $0.35 | $0.60 |
| Per sq ft (commercial) | $0.10 | $0.22 | $0.40 |
| Stairs (per step) | $3 | $5 | $8 |
| Pet odor treatment (per room) | $25 | $45 | $75 |
| Scotchgard (per room) | $20 | $35 | $55 |
| Furniture moving (per piece) | $10 | $20 | $30 |
| Same-day upcharge | $30 | $50 | $75 |
| Minimum job charge | $75 | $100 | $150 |
For full pricing logic, see the Carpet Cleaning Pricing Guide (2026).
Copy-Paste Commercial Quote
COMMERCIAL CARPET CLEANING QUOTE
[Your Business Name]
[Phone] | [Email] | [Website]
Prepared for: [Company Name] | [Contact Name]
Property: [Address]
Quote date: [Date]
Proposed service date: [Date or "Flexible"]
Commercial Services
| Area | Sq Ft | Method | Rate | Price |
|---|---|---|---|---|
| Main office floor | [sq ft] | Hot water extraction | $0.[XX]/sq ft | $[price] |
| Reception / lobby | [sq ft] | Hot water extraction | $0.[XX]/sq ft | $[price] |
| Conference room | [sq ft] | Hot water extraction | $0.[XX]/sq ft | $[price] |
| Hallways / corridors | [sq ft] | Encapsulation | $0.[XX]/sq ft | $[price] |
| Stain spot treatment | [X] stains | Manual treatment | $[price] each | $[price] |
| After-hours service premium | -- | -- | -- | $[price] |
| Subtotal | $[amount] | |||
| Tax ([X]%) | $[amount] | |||
| Total | $[amount] |
Quote vs Estimate vs Quotation — Which One to Send
Customers use these words interchangeably. You should not, because they carry different commitments:
- Estimate — your best approximation before you have seen the job, or when scope genuinely may shift (unknown soiling, unclear square footage). Say it is an estimate, and say what would change it.
- Quote — a fixed price for a defined scope. Once the customer accepts, you hold that number unless the scope changes in writing. Most carpet cleaning work should be quoted, not estimated, because you can measure the rooms.
- Quotation — the same thing as a quote; more common in UK, Australian, and commercial procurement usage. If a facilities manager asks for a quotation, send your quote document unchanged.
- Bid / proposal — a quote submitted competitively against others, usually for commercial contracts. Same numbers, more context on why you.
Practical rule: if you have walked the job or have reliable room counts, send a quote. Send an estimate only when you genuinely cannot pin the scope — and convert it to a quote the moment you can. An estimate that a customer treats as a quote is where disputes start.
How to Create a Carpet Cleaning Quote (5 Steps)
Measure or count the space
Room count for residential, square footage for commercial. Note stairs separately — they are priced per step, not per room, and forgetting them is the most common underquote.
Identify the cleaning method
Hot water extraction, low-moisture encapsulation, or bonnet. Method changes both your time on site and your price, so decide before you quote, not after.
Add condition upcharges
Pet odor treatment, heavy soiling, stain protection, furniture moving. Price these as named line items so the customer sees what they are paying for rather than an inflated base rate.
Apply your trip minimum
Compare the job total against your minimum. If the job falls short, the minimum is the price — and say so on the quote before the customer is surprised by the invoice.
State scope, validity, and terms
What is included, what is not, how long the price holds (14 to 30 days is standard), and payment terms. This paragraph is what turns a number into a quote you can defend.
FAQ
Should I send carpet cleaning quotes by email or text?▼
Should I show tax separately?▼
What add-ons should I always consider?▼
Turn the Quote Template Into a Repeatable Workflow
The template gives you the structure. ServiceHub handles the operational work after the quote is sent so you are not manually chasing every carpet cleaning lead.
- Generate email or SMS quotes from the same request instead of retyping line items
- Send automatic quote follow-up if the customer does not approve within 24–48 hours
- Move from quote to booking and payment without losing the job in back-and-forth messages
Read the full guide
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