What you'll get from this guide
- Standard janitorial bid layout with scope, pricing, terms, and signature block
- 48-hour SMS follow-up script to recover pending bids
- 2026 pricing reference by building type
- Day porter daytime add-on table included
Download the Janitorial Bid Template
Get the printable PDF worksheet with scope checklists, pricing table, terms block, and acceptance signature section.
Disclaimer
This template is provided for general informational purposes only. Legal, tax, and regulatory requirements vary by business and jurisdiction, so you are responsible for reviewing and adapting it before use. LeadDuo makes no warranties and is not liable for outcomes resulting from use of this template.
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Standard Bid Header (Copy and Paste)
JANITORIAL SERVICES BID
[Your Business Name]
[Phone] | [Email] | [Website] | [License/Insurance #]
Prepared for: [Company Name] | [Contact Name]
Property address: [Address]
Bid date: [Date]
Proposed start date: [Date or "Upon contract execution"]
Bid valid until: [Date - typically 30 days]
Scope of Work Checklist
Nightly (Mon-Fri):
- Empty and reline all trash and recycling receptacles
- Vacuum all carpeted areas
- Dust mop and wet mop all hard surface floors
- Clean and sanitize all restrooms and restock paper goods
- Wipe reception, desks, and common area surfaces
- Clean break room counters, sink, appliance exteriors, and floors
- Spot clean interior glass, partitions, and door handles
Weekly:
- Vacuum upholstered furniture
- Wipe door handles, light switches, and push plates
- Dust sills, blinds, and horizontal surfaces
- Clean interior glass and partitions (full clean)
- Damp wipe baseboards
Monthly:
- High dusting (vents, tops of cabinets, light fixtures)
- Detail clean break room appliance exteriors
- Inspect and report maintenance issues
Exclusions
- Exterior window washing
- Carpet deep cleaning / shampooing
- Floor stripping, waxing, or refinishing
- Kitchen appliance interior cleaning
- Supply restocking beyond restroom paper goods
Line-Item Pricing
| Service | Frequency | Monthly Price |
|---|---|---|
| Nightly janitorial service | Mon-Fri ([X] visits/month) | $[price] |
| Restroom supplies (paper goods) | Included | $0 |
| Weekly detail services | Included in nightly rate | $0 |
| Monthly high dusting + detail | 1x/month | $[price] |
| [Additional service] | [Frequency] | $[price] |
| **Monthly Total** | **$[amount]** | |
| **Annual Total (12 months)** | **$[amount]** |
Pricing based on approximately [X,XXX] sq ft. Rate: $[0.XX]/sq ft/month.
Terms and Acceptance Block
Accepted by: _______________________
Name/Title: _______________________
Date: _______________________
- Contract length: [Month-to-month / 12-month / 24-month]
- Billing: Monthly invoice, due Net [15/30]
- Cancellation: [30/60] days written notice
- Missed visit make-good: complete within [48] hours at no charge
- Scope changes require written agreement and rate adjustment
- Rate fixed for [12 months / term], with renewal CPI adjustment up to [3%]
48-Hour SMS Follow-Up
Hi [Name], this is [Your Name] from [Business]. I sent over the janitorial bid for [property] on [day] and wanted to make sure you received it and see if you have any questions on scope or pricing. Happy to adjust anything or set up a quick call.
Pricing Reference (2026)
| Building Type | Low | Average | High |
|---|---|---|---|
| Office (light traffic) | $0.07/sq ft | $0.11/sq ft | $0.18/sq ft |
| Medical / dental | $0.12/sq ft | $0.18/sq ft | $0.28/sq ft |
| Retail store | $0.08/sq ft | $0.13/sq ft | $0.20/sq ft |
| School / educational | $0.09/sq ft | $0.14/sq ft | $0.22/sq ft |
| Warehouse / industrial | $0.04/sq ft | $0.07/sq ft | $0.12/sq ft |
| Restaurant | $0.15/sq ft | $0.22/sq ft | $0.35/sq ft |
| Government / municipal | $0.10/sq ft | $0.16/sq ft | $0.25/sq ft |
Minimum recommended contract: $800-$1,000/month.
Day Porter Add-On
| Service | Hours | Days | Monthly Price |
|---|---|---|---|
| Lobby and restroom checks | [X] hrs/day | Mon-Fri | $[price] |
| Daytime restroom restocking | [X] visits/day | Mon-Fri | $[price] |
| Daytime trash removal | [X] visits/day | Mon-Fri | $[price] |
Day porter services are billed separately from nightly janitorial service.
?FAQ
What should be included in a janitorial bid?▼
How long should a janitorial bid be valid?▼
Should I include annual totals?▼
When should I follow up after sending the bid?▼
Send, Track, and Follow Up Without Spreadsheet Chaos
If you are bidding multiple commercial accounts each month, ServiceHub turns this template into a repeatable quote workflow.
- Build janitorial bids from saved line items and scope blocks
- Send by email or SMS and see who viewed the bid
- Auto-reminders trigger when bids go unanswered for 24-48 hours
Read the full guide
Read the blog post →