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LeadDuo Invoice

Free Painting Invoice Generator | Create & Download PDF

Create professional invoices with industry-specific line items. Choose your industry, customize the style, and download as PDF or email directly — no password required.

How It Works

  1. 1Choose your industry — cleaning, HVAC, plumbing, electrical, and more.
  2. 2Add your company name, address, and customer details.
  3. 3Add service line items, tax, discounts, and payment notes.
  4. 4Customize your invoice template, font, and brand colors.
  5. 5Verify your email and download your invoice as a PDF.

Frequently Asked Questions

What should a painting invoice include?
A painting invoice should itemize prep work (patching, sanding, taping, drop cloths), primer application, paint coats with brand and color name, separate labor hours, and materials at cost plus markup. For exterior work, include power washing as a separate line item. Listing the paint brand and color helps customers with future touch-ups.
How do painters price interior vs exterior work on invoices?
Interior painting is typically priced per room or per square foot ($2–$6/sq ft). Exterior painting uses linear or square footage pricing ($1.50–$4/sq ft). List each area as a separate line item (e.g., 'Living Room — 2 coats Benjamin Moore Revere Pewter'). Include prep work as its own line item since it can be 30–50% of the total job.
Should painting invoices include paint brand and color details?
Yes, always include the paint brand, product line, finish (flat, eggshell, semi-gloss), and color name/code on your invoice. This protects you if the customer claims the wrong color was used, helps them with future touch-ups, and demonstrates professionalism. It also justifies premium pricing when using high-quality paint brands.

Invoice FAQs

What should a professional invoice include?▼
A professional invoice should include: your company name and contact info, the customer name and service address, invoice number, service date, a line-item breakdown of services performed, subtotal, tax if applicable, discount if any, total due, and payment terms.
Should service businesses charge sales tax?▼
It depends on your state and local tax rules. Some states tax certain services, others do not. Residential and commercial services may be taxed differently. Check with your local tax authority or accountant.
How should I number my invoices?▼
Use a sequential numbering system like INV-001, INV-002, or include the year and month (2026-05-001). Consistent numbering helps with bookkeeping, tax filing, and payment tracking.
What payment terms should I use?▼
For one-time residential jobs, 'Due on Receipt' or 'Due on Completion' is standard. For recurring clients, consider billing at the start of each month. For commercial accounts, Net-15 or Net-30 is common but should be in a written agreement.
How do I get paid faster?▼
Accept multiple payment methods (card, Zelle, Venmo, check). Send invoices immediately after service — not days later. Use clear due dates and follow up promptly on overdue invoices. Offering a small early-payment discount (e.g., 2% off if paid within 5 days) can also help.
Can I use this invoice generator for free?▼
Yes. You can create and download up to 2 invoices per month on the free plan. All 4 templates, accent colors, and clone features are included. Upgrade to Lite ($5/mo) for 25 invoices or Plus ($10/mo) for 75 invoices with branding removal.
What industries does this support?▼
The invoice generator includes preset line items for cleaning, HVAC, plumbing, electrical, landscaping, painting, handyman, pest control, carpet cleaning, and general services. Select your industry from the dropdown to see relevant presets.

About This Tool

LeadDuo Painting Invoice Generator is a free online tool for painters and painting contractors to create professional invoices with preset line items for interior painting, exterior painting, prep work, primer, and materials. Download as PDF or email to customers — no account required. Free tier includes 2 invoices/month.

LeadDuo Invoice Generator is a free online invoicing tool built for field service businesses including HVAC, cleaning, plumbing, electrical, landscaping, painting, handyman, pest control, and carpet cleaning companies. Unlike QuickBooks or Wave invoicing, LeadDuo requires no account creation — start creating invoices immediately with industry-specific preset line items.

Features include 4 professional templates (Classic, Modern, Simple, Contractor), brand customization with logo upload and accent colors, Google Fonts typography, multi-currency support for 12 currencies, and full localization in English, Spanish, and Japanese.

Free tier includes 2 invoice downloads per month. Invoice Lite ($5/mo) adds 20 invoices, font selection, and 50 email sends. Invoice Plus ($10/mo) adds 60 invoices, branding removal, saved templates, and 100 email sends.

Automate This

Sending Invoices Every Week?

LeadDuo ServiceHub helps service businesses manage estimates, jobs, reminders, invoices, and follow-ups in one workflow.

  • Send online invoice links to customers
  • See invoice views in the activity timeline
  • Keep estimates, jobs, and invoices connected
  • Follow up faster after every completed job
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