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LeadDuo Prospect · Free tool

Commercial Cold Email Generator

Pick your trade, who you're writing to and an angle. Get three subject lines, the email, a follow-up and a voicemail script. Free, no signup.

Free, no signup. What you type stays in this browser and no AI is used.

Angle

Required in US commercial email (CAN-SPAM).

Fill in what you know and press "Write my cold email". Blank fields become placeholders you can fill in later.

Need someone to send it to?

LeadDuo Prospect researches local commercial buyers for your trade and drafts the first message to each one. You send it from your own email.

How Prospect works →
  • A cold email to a commercial buyer works best when it is short, names who you are and what you do in one line, and asks for one small next step, like a quote or a spot on their vendor list.
  • Property managers, HOAs and building owners often keep an approved vendor list and ask for a certificate of insurance and a W-9 before they hire.
  • US commercial email needs your real mailing address and a way to opt out. Every email this tool writes includes both.

Example: a cold email to a property manager

This is what the tool writes for a commercial cleaning company using the "Introduce yourself" angle. The names and address are made up.

Subject: Commercial cleaning for Example Property Group

Hi Dana,

I'm Luis with Example Cleaning Co, a commercial cleaning company in Columbus. We work with property managers.
What we're known for: licensed and insured, evening crews.

Are you happy with who handles commercial cleaning at your properties? If you'd ever like a second option or a quote to compare, I'm glad to walk one of your properties and put one together.

Would a 10-minute call next week work?

Thanks,
Luis
Example Cleaning Co · (555) 010-2030
100 Example St, Columbus, OH 43215

If you'd rather not hear from me, reply "no thanks" and I won't email again.

What makes a commercial cold email work

One person, one email

Write to the person who hires vendors (a property or facilities manager, the HOA board or its management company, the office manager) and send each email yourself.

Keep it short

Three or four sentences: who you are, why you're writing to them, and one small ask. Leave the price list and the company history for the call.

Ask for a small next step

A quote to compare or a spot on the vendor list is easier to say yes to than a contract.

Have your paperwork ready

Commercial buyers usually ask for a certificate of insurance and a W-9 before you start. Offering them up front saves a round trip.

Follow up once

If there's no reply after 4 or 5 days, send one short follow-up, then stop. Respect a "no thanks" right away.

How to use it

  1. 1Pick your trade, who you're writing to and an angle.
  2. 2Add what you know: their name and company, your city, your details and what you're known for. Leave anything you don't know blank.
  3. 3Copy a subject line and the email into your own email account and read it once.
  4. 4If there's no reply after 4 or 5 days, send the follow-up. Use the voicemail script if you call.

Questions

Is this cold email generator free?
Yes. It's free with no signup, and nothing you type leaves your browser. It uses fixed templates written for commercial service businesses, not AI, so the same choices always give the same email.
Is it legal to cold email a business in the US?
Yes, business-to-business cold email is allowed under the US CAN-SPAM Act if the sender and subject line aren't misleading, it's clear the email is a sales message, it includes your physical mailing address and a way to opt out, and you honor opt-outs within 10 business days. This tool adds the address and an opt-out line to every email. This is general information, not legal advice.
Who should I email at a property management company?
Usually the property manager or the facilities or maintenance manager for the buildings you want to serve. At an HOA, it's often the community's management company or the board member who handles vendors.
How many times should I follow up?
Once is enough for a first cold email. Send the follow-up 4 to 5 days later, and if there's still no reply, move on or try a call.
Can it write emails in Spanish?
Yes. The Spanish version of this page writes the email, follow-up and voicemail in Spanish.

Related guides and tools

LeadDuo ProspectResearched lists of local commercial buyers for your trade, first list freeHow to get commercial cleaning contractsWhere commercial cleaning work comes from and how to bid itHVAC and plumbing contracts with property managersHow to get onto a property manager's vendor listHOA landscaping contractsHow HOAs choose and renew landscapersEstimate follow-up email and text generatorFollow up on a quote that hasn't been answered

Updated October 30, 2026