清掃サービス提案書の書き方（2026年版）：無料テンプレート＋実例

Section 1: Cover Page

Example: [Company Name] Cleaning Services Proposal | Prepared for Greenfield Property Management | Property: 1240 Oak Street Office Complex | Date: March 1, 2026 | Proposal #: 2026-047 | Contact: [Name] [Phone] [Email].

• Your business name and logo
• Client business name or property address
• Date submitted
• Proposal number
• Your contact information

Section 2: Introduction / Cover Letter (Short)

Keep this under 100 words. It should establish credibility, not sell aggressively.

Example: Thank you for the opportunity to submit this proposal for cleaning services at 1240 Oak Street. [Company Name] has provided commercial cleaning services in [City] since [Year], supporting property managers, office buildings, and retail spaces. This proposal outlines our recommended scope, pricing, and terms for your review.

Section 3: Understanding of Requirements

This is where trust is built. Reflect the walkthrough details in plain language and specifics.

Example requirements summary:

• Daily cleaning of 3 shared restrooms (about 8 stalls total)
• Nightly vacuuming and trash removal for 12 offices and one open-plan zone (about 4,200 sq ft)
• Weekly kitchen deep clean
• Monthly interior ground-floor window cleaning
• Service window: 6:00pm to 9:00pm weekdays

For a full bid-ready layout, use this commercial cleaning proposal template guide.

Section 4: Scope of Work

Your scope should define what gets cleaned, how often, and what is excluded. Anything unclear now becomes a dispute later.

Daily (Mon-Fri): empty/reline bins, vacuum carpets, mop hard floors, sanitize restrooms, restock paper products, wipe kitchen surfaces, move trash to collection point.

Weekly: deep clean breakroom, dust all horizontal surfaces, clean interior glass.

Monthly: interior window cleaning, reception detail clean, grout detail where applicable.

Not included: exterior window cleaning, carpet shampooing, hazardous waste handling, personal desk items.

Section 5: Pricing

State pricing with no ambiguity: what is included in the monthly rate, what is billed separately, and your out-of-scope hourly rate.

For commercial proposals, present three tiers to increase average contract value. For residential, show per-visit and monthly totals by frequency.

Need residential benchmarks? Use this house cleaning pricing guide.

Section 6: Qualifications and Differentiators

Example line: [Company Name] has operated in [City] since [Year] and currently services [X] commercial accounts. All staff complete background checks before assignment. We carry $2M general liability and $500K workers compensation coverage.

• Years in business
• Number of active clients/contracts
• Insurance coverage (general liability and workers comp)
• Certifications (if applicable)
• Background check policy
• Technology stack (online approvals, reminders, digital checklists)

Section 7: Terms and Conditions

For recurring commercial contracts, a 12-month term with a 30-day cancellation clause is common.

• Service start date
• Contract length
• Cancellation policy
• Payment terms and late fees
• Rescheduling and lockout policy
• Damage claim process
• Out-of-scope change order rule

Section 8: Next Steps and Signature

End with one clear action: sign, reply with approval, or click approval link. Then set expectation for onboarding timing.

Example: To accept this proposal, sign below or reply with approval. We will follow up within 24 hours to confirm your start date and onboarding walkthrough.

Digital approvals consistently beat print-sign-scan workflows in speed and completion rate.

Cleaning Proposal Template (Copy/Paste)

Use these blocks as your starting point, or download the full formatted commercial cleaning proposal template.

<div style='background:#f8fafc; padding:20px; border-radius:8px; border:1px solid #e2e8f0; font-family:monospace; white-space:pre-wrap;'>SCOPE OF WORK - COPY/PASTE [Company Name] - Cleaning Services Scope of Work Property: [Address] Service Frequency: [Daily / Weekly / Bi-weekly] Service Window: [Mon-Fri, 6:00pm-9:00pm] Included each visit: - Empty and reline bins - Vacuum carpets - Sweep and mop hard floors - Sanitize restroom fixtures, mirrors, and counters - Restock soap, paper towels, and toilet paper - Wipe kitchen counters and appliance exteriors - Move trash to designated pickup point Weekly additions: - Breakroom deep clean - Dust shelves, sills, and baseboards - Clean interior and partition glass Not included: - Exterior windows - Carpet shampoo/steam - Hazardous waste removal - Personal items on desks Out-of-scope work requires written approval and is billed at $[X]/hr.</div>

Terms and Conditions (Copy/Paste)

<div style='background:#f8fafc; padding:20px; border-radius:8px; border:1px solid #e2e8f0; font-family:monospace; white-space:pre-wrap;'>SERVICE AGREEMENT TERMS - COPY/PASTE Contract term: Begins [start date], continues [12 months / month-to-month]. Cancellation: Either party may cancel with 30 days written notice. Early termination: Cancellation in first 90 days of annual term incurs one-month service fee. Payment: Invoices issued [monthly in advance / on 1st]. Due within [7/14] days. Late fee: [1.5%] monthly after [14] days overdue. Rescheduling/lockouts: [24 hours] notice required. Lockout fee [$X]. Out-of-scope work: Requires written approval and billed at [$X]/hr. Damage claims: Must be reported in writing within [48 hours]. Insurance: [Company Name] carries $[X]M general liability and $[X]M workers comp.</div>

Proposal Checklist - Before You Send

Need a ready-made version? Grab this free proposal format.

• Client name and property address are correct
• Scope lists each task, area, and frequency
• Not-included section is present
• Pricing is clear with no hidden fees
• Commercial tiers or residential frequency options are included
• Insurance coverage line is included
• Payment terms and due date are stated
• Cancellation policy is present
• Out-of-scope change-order clause is included
• Approval method is easy (link/reply/signature)
• Contact details are correct

Cleaning Proposal Examples by Type

Keep Reading

For bid outreach and pipeline strategy, read how to get commercial cleaning contracts in 2026.

For more proposal structure examples, see commercial cleaning proposal template (2026).

To package recurring revenue after the sale, use cleaning subscription plans (2026).