What you'll get from this guide
- Complete bid structure: cover page through signature block
- Checklist-style scope of services by area (daily, weekly, monthly)
- Pricing table with per-visit, monthly, and annual totals
- Insurance, references, and contract terms sections included
- Proof Pack mention template for visit verification
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No email required · Instant PDF download · Used by commercial cleaning operators across the US
Disclaimer
This template is provided for general informational purposes only. Legal, tax, and regulatory requirements vary by business and jurisdiction, so you are responsible for reviewing and adapting it before use. LeadDuo makes no warranties and is not liable for outcomes resulting from use of this template.
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What's included in this template
Cover page
Business name, logo, client name, date, and proposal reference number.
Executive summary
One paragraph: who you are, what you're proposing, why the client should choose you. Fill-in-the-blank structure.
Scope of services
Detailed checklist-style scope: what areas are covered, what is included in each visit, what is explicitly excluded. Separate sections for daily, weekly, monthly, and as-needed tasks.
Visit schedule
Frequency, time windows, and special instructions per area or zone.
Pricing summary
Per-visit rate, monthly total, and annual contract value. Line items for standard scope and optional add-ons.
Team and supervision
Team lead name, photo, contact. Supervision and quality assurance process including Proof Pack visit verification.
Insurance and compliance
Liability insurance, workers' comp, bonding confirmation. Placeholder for certificate of insurance.
References
Three reference slots with company name, contact, and tenure.
Terms and conditions
Contract term, cancellation policy, payment terms, rate escalation clause.
Signature block
Proposal acceptance, date, authorized signatures for both parties.
How to use this template
Download the PDF
Click the download button above to get the template as a fillable PDF file.
Open in a PDF editor
Open in Adobe Acrobat, Preview, or any PDF editor that supports form fields.
Add your business details
Fill in your company name, logo, address, and contact information on the cover page.
Customize the scope of services
Check off the tasks that apply to the specific client and add any custom line items for their property.
Enter your pricing
Fill in per-visit rates, monthly totals, and annual contract value in the pricing summary table.
Add references and insurance
Include your insurance certificate details and three client references with company name and tenure.
Send the proposal
Email as PDF or print for an in-person presentation. Follow up within 48 hours if no response.
What makes a commercial cleaning bid win
Documentation of what you'll do
Vague proposals lose to specific ones. Use the scope section to list every task for every area — not just "cleaning services."
Proof you can document what you did
Facilities managers increasingly ask about visit verification. A Proof Pack workflow is a differentiator most competitors don't have.
Professional presentation
A PDF with your logo, organized sections, and a clean layout signals that your operation is organized. It's a proxy for how you'll manage the actual contract.
Managing commercial contracts after you win them
Winning the bid is step one. The real work is documenting performance throughout the contract so you win the renewal too.
ServiceHub handles the full commercial cleaning workflow — from the proposal through to the Contract Health Report that proves your performance when renewal comes up.
Skip the template. Let ServiceHub generate proposals automatically.
ServiceHub generates professional commercial cleaning proposals with your pricing rules, service scope, and branding — then tracks when the client opens it and converts accepted proposals to contracts.
- Professional proposals generated from your pricing rules
- Track when the client opens and views the proposal
- Convert accepted proposals to active contracts
- Auto-generate scheduled visits from the contract
- Proof Pack sent after every completed visit
Read the full guide
Read the blog post →