What you'll get from this HVAC price book builder
- Start from an HVAC template with diagnostics, repairs, maintenance, installs, and emergency services pre-filled.
- Customize flat rate prices, categories, labor notes, and parts descriptions for your market.
- Export a professional PDF or CSV for your field technicians, or share via QR code link.
How the HVAC Price Book Builder Works
1Start from the HVAC template with 15+ pre-filled services.
2Add or edit services: diagnostics, capacitors, motors, refrigerant, tune-ups, duct work.
3Set flat rate prices, categories, and descriptions for your team.
4Export as a professional PDF or CSV for your field techs.
5Share via CloudFront-hosted PDF link with QR code.
Example Services
- AC diagnostic fee
- Capacitor replacement
- Blower motor replacement
- Refrigerant recharge (per lb)
- Thermostat installation
- Duct cleaning — per vent
- Annual tune-up
- Emergency after-hours surcharge
- Furnace ignitor replacement
- Condenser coil cleaning
Frequently Asked Questions
What should an HVAC price book include?
An HVAC flat rate price book should include diagnostic fees, common repairs (capacitors, motors, contactors), refrigerant charges per pound, equipment installs, maintenance plans, and emergency surcharges. Organize by system type (AC, furnace, heat pump) and include both residential and commercial rates.
How do I set HVAC flat rate prices?
Calculate flat rates by adding parts cost + labor time × hourly rate + overhead + profit margin. Most HVAC companies use a 2.5–3.5× markup on parts. Update your book quarterly to reflect seasonal demand and supply cost changes.
About This Tool
LeadDuo HVAC Price Book Builder is a free tool for HVAC contractors and service companies to build flat rate price books. Start from an industry template with 15+ pre-filled HVAC services, customize prices for your market, and export as a professional PDF for your field technicians. AI-powered import lets you upload an existing price list from PDF or photo.
Free — no account required. Export as PDF or CSV.